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Checklist of Papers/ Information/ Documents required for processing Loan applications

CHECK LIST OF PAPERS/ INFORMATION/ DOCUMENTS REQUIRED FOR PROCESSING LOAN APPLICATIONS

PROJECT LOANS (Other than Commercial Real Estate):

  • Project Information Memorandum
  • Profile of promoters & Shareholding pattern
  • Status of financial tie-up, giving bank-wise details as to whether in-principle or final sanction, date & amount
  • Status of statutory approvals
  • Projected Commercial Operation Date
  • Implementation schedule and draw down schedule
  • In case of existing companies, the status of their account with present bankers
  • Chartered Accountants Certificate on Source & Application of funds as on date
  • Techno Economic Viability Study by approved agency
  • Details of suppliers & their profile
  • Details of securities, nature & value, kind of charge (Equitable / Registered mortgage /

Hypothecation / Assignment / Exclusive or pari-passu etc.

LIE/ Chartered Engineer Certificate in case of existing projects

Commercial Real Estate Projects:

  • Approval of Sanction Plan
  • Details of FSI / FAR available, permissible, applied etc
  • Confirmation that the project land is independently accessible.
  • Status of acquisition of project land, legal opinion, index inspection and confirmation from bank’s legal counsel that the project land is free from encumbrance and enforceability under SARFEASI Act.
  • Certificate on land usage i.e. the land is non-agriculture & non-industrial and can be used for commercial activity and confirmation that the project area is not located in sensitive area (farmers agitation / local disputes etc)
  • Techno Economic Viability Report on the project
  • Status of Statutory Approvals / Permission
  • Confirmation that the project construction is as per National Building Codes

NON-BANKING FINANCIAL COMPANIES

  • Copy of Certificate of Registration with Reserve Bank of India as Investment Company / Infrastructure Finance Company / Asset Finance Company / Micro Finance Institution etc along with confirmation that the registration is current & valid.
  • Gross & Net NPA Levels, Capital Adequacy Ratio
  • Net Owned Funds & CMA data
  • Certificate on compliance of all the Reserve Bank of India, National Housing Bank (in case of Housing Finance Companies) guidelines as stipulated for Non-Banking Financial Companies from time to time
  • Copies of Statutory Returns submitted to Reserve Bank of India / National Housing Bank

MANUFACTURING UNITS:

  • Project Information Memorandum
  • Status of approval from Statutory Authorities
  • Confirmation that the project is non-toxic and compliant of pollution control regulations
  • Status of financial tie-up in case of large project, giving break up of bank-wise sanction
  • In case of existing units, status of payment of statutory dues such as local taxes, Provident Fund, Employees State Insurance etc.
  • Licensed Capacity, Installed Capacity, Envisaged Capacity utilization
  • Details of suppliers of machineries & their profile

 

General check list

 

(As per guidelines)

S.No.

Particulars

Whether applicable or not (Y/N)

If applicable, whether enclosed or not (Y/N)

1

Loan Application in the prescribed Form

 

 

2

Audited Balance Sheet, Profit & Loss Account for last 3 years in case of

existing units

 

 

3

Tax Audit Report for last 3 years

 

 

4

Copies of Income Tax / wealth Tax / Sales Tax / Excise Duty Assessment

Order (or Returns or payment Receipt) for last 3 years

 

 

5

Projected Balance Sheet for the

  • Next 2 years in case of newly established entities
  • Next year in case of renewal / reviewal of existing entities.

 

 

6

Credit Monitoring Arrangement (CMA) Data on the prescribed proforma - Working Capital has been assessed by Permissible Bank Finance method and DSR (in case of Term Loan)

 

 

7

In case the property is to be taken as security / collateral security

  • Legal Opinion / Index Inspection from legal counsel
  • Valuation Certificate from approved valuer
  • Valuation Report of Branch Manager & Accountant
  • Visit Report

 

 

8

In case of Ltd. companya)

  • Memorandum & Article of Association
  • Certificate of Incorporation
  • Certificate of commencement of business (for Public Limited Company only)
  • Certified Copy of latest list of Directors
  • Resolution authorizing the company for bank borrowing
  • Certificate of Registration of Charge from Registrar of Companies in case of existing facilities availed
  • A Certificate from statutory auditors of the company that the company has not defaulted in payment of interest / principal to small depositors (deposit less than 20000/-) and that the company has complied with the provision of section 58AA of the companies Act 1956.
  • Names and shareholdings of major shareholders.

 

 

9

In case of Trust -

  • Trust Deed
  • Resolution for the borrowing

 

 

10

In case of Cooperative societies

  • By-laws
  • Permission from Registrar of Societies for proposed borrowings
  • Resolution for the borrowing, creation of charge on assets of the society

 

 

11

In case the borrower has allied concerns

  • Balance Sheet, P&L A/c, Manufacturing / Trading account
  • Income Tax / Wealth Tax assessment orders
  • Details of borrowings of borrower and group from Banking system

 

 

12

Partners / Guarantors / directors etc.

  • Credit Report from present bankers
  • IT / Wealth Tax Assessment Orders for the last 3 years (only for the previous year in case of renewal/reviewal)
  • Asset and Liability statement/ Net Wort Certificate

 

 

13

Confidential Report from the existing bankers of the borrower

 

 

14

NOC received from the existing bankers of the borrower

 

 

15

NOC from financial Institution / Banks for ceding pari-passu charge in favour of the bank

 

 

16

Credit / Opinion Report (Market Report) on the borrower

 

 

17

Copies of permission from competent authorities like Pollution Control Board / Municipal Corporation etc.

 

 

18

In case of renewal, copy of latest renewal / sanction

 

 

19

In case of existing borrowal accounts

  • Whether the party / sister concern is a defaulter in repayment of dues to the Bank & Rebate has been allowed earlier in any case (If yes, attach details with the proposal)
  • Whether Insurance Policies are alive and securities are properly insured & mortgage charged to Bank
  • Changes in management since last sanction.

Yes/ No

 

 

Yes/ No

 

 

 

 

Yes/ No

 

20

In case of term loans for construction / alteration etc

  • Approved plan
  • Architects estimate for the construction / alteration of the building
  • NOC from the competent authority for mortgage / equitable mortgage of land / building in case of lease hold property.

 

 

21

In case of Letter of Credit facility

  • Copy of valid permit / import license for goods imported
  • IEC No., in case of imports.
  • Related contract between buyer & seller in case of import of capital goods.

 

 

22

In case of Bill Discounting –

  • List of Drawee(s)
  • Banker’s opinion / Report from External agency on drawee

 

 

23

In case of manufacturing units

  • Project Report along with implementation schedule
  • Industrial Licenses
  • SSI Registration Certificate
  • Power sanction letter from the Electricity Department.

 

 

24

Valuation Certificate in case of old machinery to be taken as primary /collateral security

 

 

25

In case of manufacturing units, report of Technical officer

 

 

26

Pre lending Visit report of BM / Official of ZO / ZM

 

 

27

In case of Bank Guarantee

  • Proforma of Bank Guarantee, if the beneficiary insist for bank guarantee on a proforma other than Banks own model Bank Guarantee form
  • Copies of primary contracts
  • BM’s site visit Report in case of performance Bank Guarantee
  • Deferred Payment schedule in the case of Deferred payment Guarantee

 

 

28

In case of partnership concerns/ Limited Liability Partnership –

  • Partnership deed
  • Registration Certificate issued by Registrar of firms

 

 

29

CIBIL Report of all promoters / directors / guarantors

  • Confirmation that the promoters / directors / guarantors are not in the defaulters’ list of ECGC / RBI / CIBIL

 

 

30

Compliance of KYC norms

 

 

31

Lending under Consortium / Multiple Banking

  • Minutes of last lenders’ meeting
  • Confirmation that the Common Loan Agreement / Security Documents have been vetted by Lenders Independent Legal Counsel
  • Lenders Independent Engineers Report on status of the project giving specific comments on physical progress (status of implementation) vis-à-vis projected schedule
  • In case of delay in implementation of project the reason for the delay and measures initiated
  • Details of Security Trustee (name & address), Certificate of Creation of Security & copy of registration with ROC
  • Joint Inspection Report / Unit Visit Report of lenders
  • Status of pending approvals if any

 

 

32

External Rating (if available)

 

 

33

Succession plan of management

 

 

34

Undertaking with regard to non-withdrawal of unsecured loans from business

 

 

35

Sales/ Profit figures up to last quarter

 

 

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